Healthcare’s most effective vendor onboarding solution.
Onboard, manage, and monitor your healthcare organization’s entire vendor network, seamlessly.
Do you capture the full picture of your vendors?
Vendor Enrollment Campaign
We will run a full-scale strategic awareness campaign to connect your vendors to the VendorProof portal. Our marketing communication is backed by a dedicated support team in Nashville, Tenn. to engage your vendors and answer questions.
Your Brand Voice, Our Team
We’ll tailor the communication to your company or facility branding, ensuring each vendor receives the right message from the brand they know and trust. Our team works to engage your vendor network and provide you with the full picture of each of your vendors.
Effortless Vendor Onboarding
Say goodbye to inconsistent and time-consuming vendor onboarding. Your custom enrollment workflow will ensure all vendors meet your requirements, from Medicare Advantage attestations and risk surveys to W-9s and more.
Better Data Reduces Compliance Risk
Most healthcare organizations have 30-40% of the vendor data they need to ensure compliance. Our vendor enrollment process improves your data integrity by requiring updated information from each vendor. When verified vendor data from onboarding is combined with our smarter monitoring, you can rest assured your entire vendor network is fully compliant.
Annual Owner Attestations
Annual owner attestations are a Medicare Advantage requirement for first-tier, downstream, and related vendors. But collecting these on your own is nearly impossible. With VendorProof, your vendor owners will be prompted to submit their attestations when they enroll and update them every year.
Meet VendorProof, healthcare’s most effective vendor onboarding and monitoring solution.
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In healthcare, organizations are liable not only for the inherent risk associated with its own employees and services, but also for monitoring their third-party vendors who supply everything from medical equipment to kitchen supplies to ensure none are excluded from federal or state healthcare programs. Here are three reasons why it just makes sense to include OIG monitoring in your vendor credentialing strategy.
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Healthcare organizations can give third-parties (“business associates”) access to patient data, including an independent medical transcriptionist hired by a physician, outsourced claims services, a consultant, or a CPA firm whose services require access to protected patient information. HIPPA regulations state that you must enter into a contract with these third parties in which they agree to protect the data. Building a systematic way to distribute and collect these contracts, or Business Associate Agreements, should be an essential part of any vendor risk management strategy. Not doing so exposes your organization to a huge amount of liability, as the government puts the burden for protecting patient data on healthcare organizations.
Vendor Onboarding FAQ
We will communicate with your vendors primarily via direct mail, email and digital marketing. Some vendors will also receive calls from our VendorCare to confirm contact information. We’re happy to work with your organization’s marketing or communications team to align messaging and brand standards.
Vendor onboarding is the process of collecting documents and information from a supplier or service provider to ensure they meet internal and external requirements. The information collected during onboarding includes payment information, risk surveys, ownership attestations, and FDR identification.
Yes, the VendorProof portal allows you to deliver new compliance requirements to your vendor network.
First Tier, Downstream, and Related Entities (FDRs) are defined by CMS as any party that enters into a written arrangement with a Medicare Advantage organization or Part D plan sponsor to provide administrative services or healthcare related services.
As a healthcare provider, this means that your vendors may be considered FDRs and you may be responsible for monitoring and auditing their compliance with CMS standards as a Medicare Advantage participant.