Say hello to smarter healthcare license monitoring.
Our continuous license monitoring and primary source verification ensure that every provider has the required credentials to deliver the best care.Get Started
How are you verifying and tracking healthcare credentials?
Automate your primary source verification process and never miss a license, registration, or certification deadline.
Regulations and Requirements
Every healthcare provider according to their discipline is required to be in good standing at all times with the licensing board from each state in which they are delivering care. Healthcare licenses are subject to renewal according to the frequency determined by their administering licensing board(s).
Our team has created a way for you to easily verify that each provider’s credentials meet regulations and requirements on a daily basis from state boards, the Joint Commission, OIG and CMS guidelines, healthcare accreditations, and more.Learn more about licenses
Every licensing board is unique, creating a complex monitoring challenge for healthcare organizations. State boards have different update frequencies, and locating primary source documentation can be a hassle, not to mention risky.
We’re experts in organizing complicated credential data and delivering actionable insights that impact patient care. Our solutions deliver confidence in your license management process.Learn more about licenses
Policies into Practice
Each healthcare organization is different and has unique standards for employing and working with the best healthcare providers. Inconsistencies currently exist within many HR departments and facilities between their standard policies and procedures and the methods in which they conduct ongoing license monitoring.
We’ve created a system to manage your license verifications from each level of oversight that inspires collaboration and accountability.Learn more about licenses
How are you facing the challenges of an increasingly mobile workforce, compact license states, fraudulent providers, and more? Over the years, bad actors move from state to state to outrun revoked licenses or disciplinary actions.
At the intersection of smarter monitoring and enhanced data, catching the bad actors is easier than ever. Learn how we help solve these problems with nationwide solutions.Learn more about licenses
Comprehensive License Monitoring
Verifying healthcare licenses is just the beginning. It’s time to feel confident in your credentialing process to reduce your risk and ensure you are recruiting and retaining the best providers. Feel confident that provider credentials are valid, in good standing, and being monitored for renewals in real-time.Let's Get Started
Daily Primary Source Verification
With more than 80 healthcare disciplines and thousands of primary sources to monitor, automation is essential. We’ve combined advanced monitoring tools and a dedicated customer support team to help keep you covered by providing primary source documentation of every license and certification at a customized frequency for every source, up to every day.Let's Get Started
Design Custom Requirements for Every Job Title
Ensure your professionals have the credentials and education requirements needed for hiring and privileging. Based on the rules you set, Passport will confirm all employees or providers within your organization meet the required licensing and certification standards.Let's Get Started
Stay Compliant and Reduce Risk
Be confident that every provider is properly licensed and credentialed every day. Ensure you are meeting accreditation requirements from multiple authorities like the Joint Commission, NCQA, URAC, CARF, and more. ProviderTrust enables you to stay compliant with your organizational policies as well as CMS and OIG guidelines for licensed providers.Let's Get Started
Secure HRIS Integrations
Integrate our license verification results with your HRIS. Our solutions bring you the best data from the primary source to utilize in your HRIS or main source of record via SFTP integration. Never miss a renewal date with custom alerts and communication to increase HR transparency and collaboration across your organization.Let's Get Started
Automated Notifications for Every Provider
Personalize communication of expiring licenses, certifications, and registrations and automate alerts to every individual provider via email and text message to ensure speed-to-action. Put your providers to work in helping to improve organizational compliance.Let's Get Started
License Monitoring FAQs
There are well over 80 healthcare disciplines that require a license or certification to perform care. Each provider’s license or certification must be verified and updated according to each professional state licensing board or authorized board of issuance. Healthcare organizations must confirm that each license is up-to-date and matches the provider’s identity.
Healthcare license and certification monitoring can be quite complicated for most healthcare organizations because of the amount of data, disparity in license board data, frequency of license updates, and keeping up with so many individual statuses in general. Healthcare license and certification monitoring require help from a third-party vendor like ProviderTrust.
Healthcare licenses and certifications are issued by a variety of governing authorities or boards according to each discipline. Licensed providers can range from certified nursing assistants, medical assistants, physicians, and many more. When it comes to types of providers who require certification, these can range from ambulance transport services, dietitians, speech pathologists, and more.
Primary source verification involves verification from the original source of a specific credential (education, training, licensure) to determine the accuracy of the qualifications of an individual healthcare practitioner.
The state licensing board is considered a primary source for licensed providers, and will be the single place to verify and monitor healthcare licenses for renewal, standing, and in some cases, any disciplinary actions taken against the individual and their license for a specific state. In order to conduct effective compliance monitoring of licenses, validation at appropriate times is essential. Healthcare organizations must ensure they are survey or audit-ready for any provider’s credentials at any given time – up to a daily basis.
Be sure to find out how each state lists the different licenses and which website holds the license database for records you may be referencing. Some states have numerous lists for each healthcare license, and some include all the licenses in just one database. This process can become very time consuming if done manually, and leaves organizations vulnerable to human error and potential risk for themselves and patients.